1 · CHECK THE DETAILS
Ask the right questions before quoting
Prepare a checklist for the service, unit count, location and requested timing. Keep an unconfirmed date as a request.
Copy an enquiry reply →AIRCON BUSINESS RESOURCES
A clearer quote.
A better next step.
Practical tools and editable templates for the admin between an enquiry and a booking.
Open free quotation tools →CHOOSE YOUR NEXT ACTION
From a customer enquiry to a quotation you can share
Start with one task. Use your own approved prices and business details; review the result before sending it to a customer.
2 · CREATE THE QUOTATION
Calculate and preview a free quotation
Set your rates, minimum charge and visit fee. Review the total, scope and exclusions, then export a formatted PDF.
See the quotation outline and WhatsApp summary →3 · KEEP A NEXT ACTION
Plan the next quotation follow-up
Record when to revisit the enquiry. Adapt the message to the customer's timing and close the enquiry if they decline.
See the S$75 follow-up example →Preview a formatted quotation → See the Plus customer booking example →
The free tools need no subscription. Free workspace records stay in your browser; member workspace records are saved to your account. WhatsApp messages and PDF attachments are sent by you.
Aircon templates and practical guides
PDF & WHATSAPP
Send an aircon quotation PDF on WhatsApp
Download a designed quotation, write a short summary and review the recipient before sending. Includes a fictional customer message and sharing checklist.
Read the PDF sharing guide →QUOTATIONS
Aircon quotation template for Singapore businesses
Build a clear aircon service quotation with your rates, minimum charge, scope, tax and booking conditions. Free quotation tool and worked example.
Read the guide →ENQUIRY REPLIES
WhatsApp reply templates for aircon businesses
Copy and adapt aircon enquiry, quotation and booking-confirmation reply templates. Ask for missing details and keep availability under your control.
Read the guide →FOLLOW-UPS
How to follow up aircon quotations
A practical quotation follow-up routine for aircon SMEs: record the next action, use clear reply drafts and track quoted, booked, completed and lost jobs.
Read the guide →FREE PLANNING TOOLS
Price and plan the job before you promise it
A quotation needs both a workable price and available team time. These browser calculators need no account. Use your own figures; the examples below are fictional planning scenarios.
How many jobs cover your monthly overheads?
Enter fixed monthly costs, revenue per job and direct cost per job. For example, S$3,000 in fixed costs divided by S$60 contribution per job requires 50 jobs to cover those costs.
Use consistent cost assumptions. This simplified estimate does not prove a profit or include costs you leave out.
Calculate monthly break-even →What happens to margin if you offer a discount?
Compare the original price and direct cost with the proposed discount. A S$100 job with S$60 direct cost contributes S$40. A S$10 price reduction leaves S$30: a 25% drop in contribution.
Check the scope and your approved minimum charge before changing a customer's quote.
Check a proposed discount →Can your team fit the requested jobs?
Two workers × 8 hours × 5 days × 70% available time gives 56 combined worker-hours. At 4 combined worker-hours per job, that is 14 whole jobs in the week.
Two technicians working together for two hours use four worker-hours. Allow for travel, admin and absences, then confirm the actual schedule.
Estimate weekly capacity →Once you have reviewed the assumptions, prepare a quotation using your approved rates. A planning estimate does not reserve an appointment.
AFTER THE QUOTATION
Hand over the work and keep the payment clear
Keep the agreed scope, completed work and payments received consistent across your customer documents. These free tools prepare drafts for your review.
Job handover workflow for aircon businesses
List work actually completed, separate outstanding items and agree the next action. Use only approved care instructions relevant to the job.
Build a customer handover note →Prepare an invoice draft from approved work
Check the work items, quantities and payments already received. For a fictional S$150 final invoice with S$50 received, the outstanding balance is S$100. Use the actual final invoice total and verified payments for your customer.
Open the invoice draft builder →Follow up an outstanding invoice
Confirm the unpaid balance and due date before sending a reminder. If payment has arrived or the amount is disputed, update the record before contacting the customer.
Prepare a payment reminder →A draft does not confirm payment or customer acceptance. Review invoicing requirements before issuing an invoice and send messages yourself.
Use the guide.
Try the workflow.
Set your own prices, create a quotation and keep the next follow-up in view. The free workspace needs no account. AI Starter adds enquiry assistance and account-saved records.
AI Starter
S$19/month including 9% GST. Up to 20 AI attempts per Singapore day. Review each draft before sharing.
Compare the free and paid tools →Posts, reviews and a manageable marketing week
Practical templates and routines for Singapore service SMEs. Try the free service-post builder before joining.
SERVICE BUSINESS MARKETING
Aircon social media post templates for Singapore businesses
Copy practical aircon service post templates, keep service areas accurate and turn approved business facts into a clear customer invitation.
Read and copy templates →SERVICE BUSINESS MARKETING
Review reply templates for Singapore service businesses
Copy editable replies for positive feedback and complaints. Acknowledge the experience, protect customer details and keep unverified claims out of public replies.
Read and copy templates →SERVICE BUSINESS MARKETING
A practical seven-day marketing plan for Singapore service SMEs
Plan a manageable marketing week using approved service facts, one useful next action and simple enquiry metrics. Includes a 20-minute daily example.
Read and copy templates →